Never put confidential or sensitive information on your WordPress site. If you need a secure place to host internal documents, or need fine-grained control over who can see what on your site, contact [email protected] to discuss alternatives to WordPress.
You can set the privacy settings of any post or page by editing its Visibility
(outlined in red, right). Clicking on the edit link next to Visibility will reveal additional options.
Visible to everyone. This is the default setting.
Visitors must enter a password. The password is not related to a user’s Williams or WordPress password- it’s a single password chosen & distributed by you to all the people who should be able to access the page. This feature provides minimal security, and is not recommended.
Only users who have permission to edit the page will be able see it, and only when they are logged into the site. This is a good setting to use when a page is still under construction, or is out of date, but still potentially useful later. Note that you cannot perform certain actions on posts or pages while they are set to Private (e.g. add it to a menu, link to it internally).
Only visitors using a Williams College campus IP address can see the page. The titles of these items still appear in menus and blogs, but the content is replaced with a message that states the item can only be viewed on campus.
In the purple theme, the campus only option appears in the visibility options between “Password protected” and “Private”.
In the Meerkat theme, it’s located further down the page, in the same column as the visual editor. Scroll down until you find the “Page Options” section, and check off the box next to the “Campus only.” Page options
How do I restrict a page to only people with a Williams login?
That is not possible in WordPress at this time. The best way to share sensitive (but non-protected) information with everyone at Williams is to put it in a Google Doc and set the permissions to “all Williams account holders.” You may then embed the doc’s share link in a webpage. Be sure to first read OIT’s Google Drive use policy to ensure it is permissible to share the information in this way.