User Roles & Capabilities


  • Administrators have the highest level of access- they can activate plugins, add users, and make changes to all sections of the site. We recommend keeping the number of administrators per site to a minimum.
  • Editors can add and edit all pages, posts, and faculty profiles, but cannot edit content in the sidebar, footer, or header of the site. This role is the most commonly used.
  • Authors can add new content, and edit their own pages, posts & faculty profile, but can not edit other people’s content. This is often a good role for a professor who wants to keep their profile page up to date, but is not involved in the day to day updates of the whole site.
  • Contributors can submit content for the site, but it will not be published without approval from a site administrator. This role is rarely used.
  • Subscribers┬ácannot contribute to or modify anything on your site. This role is rarely used.

Role capabilities

Task Administrator Editor Author
Add users Y N N
Activate plugins Y N N
Edit sidebar/widgets Y N N
Edit header or footer info Y N N
Add a new page or post Y Y Y
Upload files/images Y Y Y
Edit your own page, post, or faculty profile Y Y Y
Edit or delete somebody else’s page, post, or faculty profile Y Y N

Determining & changing your role

Only administrators will see these tools in left column of their dashboard:

  • Appearance
  • Plugins
  • Users

If you’re not an administrator, you can tell if you’re an editor by going to “Pages.” Find a page that somebody else wrote. Can you click on the title to edit it? If you can, you’re an editor. If not, you’re probably an author.

If you need your role changed in order to make updates to your site, contact your site administrator, or email [email protected].